Your duty types
Set up the duties your club runs — race officer, safety boat, galley, bar — each with its own guidance notes.
- Mark duties that need a qualification
- Pair duties for a helm and crew who book together
Duty rostering for ZephyrOne clubs
Every duty covered, shared out fairly.
Zephyr Duties builds your club’s season roster. Members pick the duties that suit them, the remaining gaps are shared out fairly, and swaps and reminders happen by email — so your duty organiser can stop chasing.
- Included free for every club on ZephyrOne
- Members book their own duties while booking is open
- Gaps filled fairly, so everyone does their share
- Swaps and reminders handled for you by email
No passwords: members sign in with a link sent to their email, and every email includes a personal quick link.
Fair by design
Set how many duties each member should do — overall, by membership type or by age. Members choose first; whatever is left is shared out to the people who haven’t yet done their share, with qualifications and same-day clashes checked along the way.
Sound familiar?
The duty roster headaches you can leave behind
Most duty organisers spend the season on the phone. Zephyr Duties does the chasing for them.
Before: A spreadsheet roster nobody looks at
With Zephyr Duties: Every member sees their own duties, by email and online
Before: The same willing few doing every duty
With Zephyr Duties: Minimums for everyone, with gaps filled fairly
Before: Ringing round when someone can’t make it
With Zephyr Duties: Swap requests sent to several members — first to accept takes it
Before: People forgetting they’re on duty
With Zephyr Duties: Reminders sent automatically before the day
Before: Unqualified helpers on the safety boat
With Zephyr Duties: Duties that need a qualification only go to qualified members
Before: Retyping the member list every season
With Zephyr Duties: Members brought across from ZephyrOne or a spreadsheet
Everything in one roster
What Zephyr Duties does for your club
From setting up duty types to the morning of the event, the whole duty year in one place.
Season rosters
Create a roster for the season, add your events and say how many people each duty needs.
- Pre-assign key duties before booking opens
- Cancel an event and everyone on it is told
Members book their own
While booking is open, members pick the duties that suit them, first come, first served. Booking closes automatically at the time you set.
Gaps filled fairly
When booking closes, remaining duties go to the members who are still short of their minimum — never to someone without the right qualification or already busy that day.
- Minimums overall, by membership type or by age
- See at a glance who is below their minimum
Publish & notify
Publish the roster and every member is emailed their duties. After that, members can still volunteer for any gaps.
Easy swaps
Can’t make it? Ask several members at once. The first to accept takes the duty, and everyone involved is kept informed.
- Accept or decline straight from the email
- Requests expire after 7 days or at the event
Reminders & confirmations
Members get a reminder before their duty and can confirm they’ll be there in one click.
- Duty organiser gets a list for members without email
- Pause reminders when you need to
Print & share
Print the roster for the clubhouse noticeboard, share a public read-only roster, or add duties to members’ phone calendars.
- Embed the roster calendar on your club website
Reports
See duties per member, who is below their minimum and which events still have gaps.
Members kept in step
Bring members across from ZephyrOne or a spreadsheet, with categories and dates of birth for the right minimums. Members can update their own details.
Works on any phone
Members can book, swap and confirm duties from their phone, with nothing to install.
Email the whole club
Send messages to members about the roster, and find contact details in a simple member directory.
A closer look
How a season comes together
Book, then fill fairly
Open booking and let members choose the dates and duties that suit them. When booking closes, Zephyr Duties shares the remaining duties out to the members who still owe some, then emails everyone their final roster.
- Minimum duties per member, set your way
- Qualifications and same-day clashes always checked
- Members can still volunteer for gaps after publishing
Swaps without the phone calls
When a member can’t make their duty, they ask a few others at once. The first to accept takes it, the roster updates itself, and everyone involved gets an email.
- Accept or decline straight from the email
- Other members are told when it’s been taken
- Unanswered requests expire automatically
Everyone can see the roster
Share a read-only roster link with the whole club, print it for the noticeboard, or embed it on your website. On the day, members tick to confirm they’re there.
- Public roster with no sign-in needed
- Print-friendly layout
- Add duties to phone calendars
Who it helps
Something for everyone at the club
Duty organiser
Build the season once, then let booking, filling, swaps and reminders run themselves.
Race officers
Know who’s on each duty and that they’ve confirmed.
Committee
Duties shared fairly across the membership, with reports to prove it.
Membership secretary
No separate list to keep — members come across from ZephyrOne.
Training team
Duties that need a qualification only go to qualified members.
Members
Pick duties that suit, swap easily and never miss a reminder.
Getting started
Your first roster in three steps
-
Set up your duties
Add your duty types and bring your members across from ZephyrOne or a spreadsheet.
-
Build the season
Add your events, say how many people each duty needs and set each member’s minimum.
-
Open booking
Members pick their duties, the gaps are filled fairly, and everyone gets their roster by email.
Safe hands
Secure by design, simple to use
Member details are personal. Zephyr Duties keeps them safe without making life harder for volunteers.
No passwords to forget
Members sign in with a secure link sent to their email.
Only what’s needed
The public roster shows duties and names only — never contact details.
Safe email links
Swap and confirmation links in emails always ask before changing anything.
Every change recorded
See who booked, swapped or changed a duty, and when.
Pricing
Included free with ZephyrOne
Zephyr Duties is part of ZephyrOne. There’s no subscription and no charge per member, roster or email.
£0
Your rosters
As many rosters, events and duty types as your club needs.
£0
Your members
Every member can book, swap and confirm duties at no cost.
Free
ZephyrOne too
Zephyr Duties is for clubs on ZephyrOne, which has no subscription either.
Zephyr Duties never takes payments, so nothing on your roster carries a fee.
Questions
Frequently asked questions
Do we need to be on ZephyrOne?
Yes. Zephyr Duties is offered to clubs that use ZephyrOne, and it’s included for them. It isn’t available on its own at the moment.
What does it cost?
Nothing. Zephyr Duties is included with ZephyrOne, which has no subscription for your club or your members. ZephyrOne is funded by a small service fee on payments taken online through it by card or PayPal, which your club can absorb or pass on. Duty rosters themselves carry no fee.
ZephyrOne already has duty rotas — why Zephyr Duties?
ZephyrOne lets members sign up for duties event by event. Zephyr Duties is for clubs that plan a whole season’s roster at once, with minimum duties per member, fair filling of gaps, swaps and reminders.
How does the fair filling work?
Members book first. When booking closes, each remaining duty goes to a member who is still below their minimum, who has any qualification the duty needs, and who isn’t already on duty that day.
What if a member doesn’t have email?
They can still be on the roster. The duty organiser gets a regular list of their duties so they can be told another way.
Do members need to remember a password?
No. They sign in with a link sent to their email, and every email from Zephyr Duties includes a personal quick link.
Can people outside the club see the roster?
Only if you share the public roster link. It shows duties and names, never contact details.
Ready to stop chasing volunteers?
Book a friendly demo and we’ll show you Zephyr Duties with a roster like yours. It’s included free with ZephyrOne.